"May was a quiet month on paper — but the crew collected nearly $98K in outstanding receivables and rolled in a brand-new drum roller, setting J&M up for a strong summer push."
Three Power Insights
The P&L Lied. The Cash Didn't.
May's net loss of $65,181 looks alarming — but it's mostly a timing story. J&M invoiced only $4,817 in May (a planned slow month), while still carrying $53,930 in crew and equipment costs to stay ready for summer work. The real story is cash: the team collected $97,827 from prior invoices, which kept the bank account nearly flat despite the accounting loss. Operating cash flow was a positive $22,273. The P&L is a snapshot of when work was billed — the cash flow statement shows how the business actually performed.
Action: When reading monthly P&Ls for a project-based business like J&M, always pair them with the cash flow statement for the real picture.
A New Drum Roller Joins the Fleet
J&M invested $52,400 in a 2018 Volvo SD115B smooth drum roller purchased through Rebel Auction — funded by a new $45,550 Farm Credit loan. This is a calculated bet: the equipment cost is mostly covered by financing, and the roller opens up new compaction and paving work that J&M couldn't previously bid. The new asset is now on the books and ready to earn.
Action: Make sure this asset is on the depreciation schedule and confirm what jobs are already lined up that require it — this machine needs to start generating revenue in June to justify the debt service.
$20K in Draws on a $4,817 Revenue Month
Owners Michael Yoder and James Miller pulled $20,000 in distributions in May — over 4× the month's total revenue. With $22,626 in the bank at month end, those draws consumed nearly 88% of available cash. This isn't necessarily wrong — it may be planned compensation smoothed across the year — but one slow collection month could put cash in a tight spot heading into summer's higher-spend season.
Action: Consider a simple draw schedule tied to cash balance thresholds — say, distributions only when cash is above a set floor — to protect liquidity during heavy equipment months.
This report is prepared by Prosynergy Bookkeeping based on QuickBooks Online data provided by J&M Excavating LLC. It is intended for internal management review only and does not constitute tax, legal, or investment advice. All figures are accrual basis as of May 31, 2026. Please consult your CPA or financial advisor for tax planning and compliance matters.