J&M Excavating LLC
May 2026 Financial Insights
Prepared by Prosynergy
Create Value to reduce suffering and restore human flourishing
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This report is confidential and intended solely for J&M Excavating LLC.
Prosynergy
Create Value to reduce suffering and restore human flourishing
Monthly Financial Review
May 2026 Insights
for J&M Excavating
Prepared by Sahil · Prosynergy Bookkeeping
Video Walkthrough
Revenue
$4,817
▼ vs $325,244 Apr
Planned slow month
Net Income
($65,181)
▼ vs $141,488 Apr
P&L tells half the story
Cash in Bank
$22,626
▼ ($4,577) from Apr
Held steady despite loss
Profit Quality Score
+$22,273
▲ Operating Cash Flow
Cash beat accounting
"May was a quiet month on paper — but the crew collected nearly $98K in outstanding receivables and rolled in a brand-new drum roller, setting J&M up for a strong summer push."
The P&L Lied. The Cash Didn't.
May's net loss of $65,181 looks alarming — but it's mostly a timing story. J&M invoiced only $4,817 in May (a planned slow month), while still carrying $53,930 in crew and equipment costs to stay ready for summer work. The real story is cash: the team collected $97,827 from prior invoices, which kept the bank account nearly flat despite the accounting loss. Operating cash flow was a positive $22,273. The P&L is a snapshot of when work was billed — the cash flow statement shows how the business actually performed.
Action: When reading monthly P&Ls for a project-based business like J&M, always pair them with the cash flow statement for the real picture.
A New Drum Roller Joins the Fleet
J&M invested $52,400 in a 2018 Volvo SD115B smooth drum roller purchased through Rebel Auction — funded by a new $45,550 Farm Credit loan. This is a calculated bet: the equipment cost is mostly covered by financing, and the roller opens up new compaction and paving work that J&M couldn't previously bid. The new asset is now on the books and ready to earn.
Action: Make sure this asset is on the depreciation schedule and confirm what jobs are already lined up that require it — this machine needs to start generating revenue in June to justify the debt service.
$20K in Draws on a $4,817 Revenue Month
Owners Michael Yoder and James Miller pulled $20,000 in distributions in May — over 4× the month's total revenue. With $22,626 in the bank at month end, those draws consumed nearly 88% of available cash. This isn't necessarily wrong — it may be planned compensation smoothed across the year — but one slow collection month could put cash in a tight spot heading into summer's higher-spend season.
Action: Consider a simple draw schedule tied to cash balance thresholds — say, distributions only when cash is above a set floor — to protect liquidity during heavy equipment months.
Line Item Feb 2026 Mar 2026 Apr 2026 May 2026 4-Mo Avg
Income
Revenue $16,681 $90,973 $325,244 $4,817 $109,429
Cost of Goods Sold
Direct Labor $30,827 $46,139 $32,794 $31,935 $35,424
Equipment Costs $5,515 $8,311 $131,111 $17,196 $40,533
Materials $53,551 $56,104 $9,694 $4,799 $31,037
Subcontractors $3,675 $1,264 ($529) $1,103
Total COGS $93,568 $110,554 $174,863 $53,930 $108,229
Gross Profit ($76,887) ($19,581) $150,381 ($49,113) ($1,200)
Gross Margin % (461%) (22%) 46.2% (1,020%) (364%)
Operating Expenses
Vehicle Expenses $1,347 $4,146 $16,350 $5,505 $6,837
Insurance $2,030 $1,856 $1,856 $1,856 $1,900
Software & Subs $2,280 $1,291 $106 $2,167 $1,461
Occupancy $3,522 $2,663 $3,059 $4,467 $3,428
All Other OpEx $2,788 $5,313 $2,606 $2,657 $3,341
Total OpEx $11,967 $15,269 $23,977 $16,652 $16,966
Operating Income ($88,854) ($34,850) $126,403 ($65,764) ($15,766)
Other Income (net) $21,158 $178 $15,085 $584 $9,251
Net Income ($67,696) ($34,673) $141,488 ($65,181) ($6,515)
What This Means
A/R Collections +$97,827
Prior months' hard work converted to cash. Collection efficiency was the hero of May.
COGS + OpEx ($70,582)
Fixed crew and equipment costs continue regardless of billing volume — the cost of staying ready.
New Equipment, Smart Financing
$52,400 roller funded 87% by new Farm Credit loan — capital investment without draining cash.
Owner Draws ($20,000)
Represents 88% of month-end cash. Worth watching draw timing against cash position in June.
Net Cash Change: ($4,577)
A nearly flat month. Strong collections offset low revenue and a major equipment investment.
Account May 2026 Apr 2026 Change
Cash in Bank (Franklin) $22,626 $27,203 ($4,577)
Accounts Receivable $33,010 $130,837 ($97,827) — collected
A/R Over 60 Days Austin Hostetler $4,259 (91+ days) · RG Anderson $3,772 (61-90 days) Watch
Accounts Payable $8,372 $30,568 ($22,196) — paid down
Chase Cards (total) $16,848 $5,039 $11,809 — monitor
Farm Credit Operating (9200) $80,611 $80,611
Farm Credit Operating (3200) $97,780 $97,780
Farm Credit Equipment (3500) $40,216 $40,216
Farm Credit Roller Loan (NEW) $45,550 New in May
JM Logistics Loan $29,323 $29,323
Due to Paul Yoder $30,316 $30,316
Current Ratio
0.51
Concern
Current assets cover only 51% of current liabilities — but $140K of those liabilities are term loans (Farm Credit, JM Logistics, Paul Yoder) that may not be truly short-term. Confirm loan terms for accurate reclassification.
Quick Ratio
0.32
Concern
Cash + A/R covers 32% of stated current liabilities. Same driver as current ratio — loan classification is the key lever here.
A/R Over 60 Days
24.3%
Watch
$8,031 of $33,010 in receivables is aging past 60 days. Austin Hostetler ($4,259) is the priority — 91+ days with no resolution in sight.
A/P Aging
Clean
Healthy
All vendor balances are current or 1–30 days. J&M pays its bills promptly — no vendor relationship risk and good standing with suppliers.
Before Next Month
The Event
Austin Hostetler receivable ($4,258.90) crosses 120+ days overdue in June — and the new drum roller should begin generating its first billable work, ramping summer invoicing.
Estimated Impact
$4,259 at risk if no collection action is taken. Potential $30,000+ in new receivables from summer projects as the roller and full crew come online.
One Action Item
Call Austin Hostetler directly before June 30. Get a payment commitment or make a write-off decision. Don't let this cross another aging bucket.
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This report is prepared by Prosynergy Bookkeeping based on QuickBooks Online data provided by J&M Excavating LLC. It is intended for internal management review only and does not constitute tax, legal, or investment advice. All figures are accrual basis as of May 31, 2026. Please consult your CPA or financial advisor for tax planning and compliance matters.